Conducting a search

While you are only required to fill out one of the four options, the more information you enter, the better the results. Below are the possible user input fields.

Required on all orders:

Ordering Carrier Name (Prefilled based on account)
Ordering Carrier Policy Number
Claim Number
Claim State
Date of Loss
Participant Type

One of the following four options is required:

Option 1

First Name
Last Name
Street Address
City
State
Zip Code

Option 2

Phone (10 digits)
Type of Phone

Option 3

VIN (Vehicle Identification Number)

Option 4

License Plate
License Plate State

Optional on all orders:

SSN (9 digits - no formatting characters)
Date of Birth (mm/dd/yyyy)
Drivers License Number
Drivers License State

Reading the report

General Information Section

The General Information section provides a summary of the information included in the report.

General Information Field Descriptions

Field	Description
Participant No.	Three character alphanumeric value assigned by the ordering company
Participant Policy No.	Claimant's policy number
Participant Type	This indicates the participant's role in the claim. Participant types include: Insured Claimant Other



Participant Carrier	Name of the ordering carrier

Messages

The Messages section contains general messages related to the entire order, as well as other messages related to order data items.

Order Validation Message Descriptions

Message	Description
Insufficient Data	Missing any of the required input fields.
No Data Found	All products returned No Hits or Errors.
Invalid Account number	The system does not recognize the account number submitted in the inquiry.
Internal Product Error. Please call LexisNexis at 1-800-236-9993.	An internal system error occurred during preparation of the PDF report.

Claims Datafill Product Messages

Message	Description
Branded Title based on a VIN (vehicle identification number) search.	VIN was provided in the client inquiry. The title associated with the provided VIN is Branded.
Branded Title based on a license plate search.	License plate and license state were provided in the client inquiry. The title associated with the provided plate and state is Branded.
Party on the order appears to be a registered owner of the vehicle on the order.	Name and address plus VIN or license plate and license state were provided in the client inquiry. A registered owner associated with the provided vehicle information appears to match the name and address provided on the order.
Party on the order does not appear to match a registered owner of the vehicle on the order.	Name and address plus VIN or license plate and license state were provided in the client inquiry. None of the registered owners associated with the provided vehicle information appear to match the name and address provided on the order.
Discovered vehicle does not appear to match the order vehicle.	Vehicle Year and Make plus VIN or license plate and license state were provided in the client inquiry for the referenced vehicle. The vehicle year and make associated with the provided VIN or plate and state do not appear to match the provided vehicle information.

Order Validation Message Descriptions

Message	Description
Developed Subject is based on provided name and address.	Name and address were provided in the client inquiry. A match was found for the provided name and address.
Developed Subject is based on provided VIN.	VIN was provided in the client inquiry. A match was found on the VIN that enabled development of Subject information.
Developed Subject is based on provided license plate and state.	License plate and license state were provided in the client inquiry. A match was found on the plate and state that enabled development of Subject information.
Developed Subject is based on provided phone number.	Phone number was provided in the client inquiry. A match was found for the phone number that enabled development of Subject information.

If a hit is found in Carrier Discovery, the Date of Loss provided in the inquiry is matched with policy data to determine whether coverage existed, or may have existed, on the date of loss, or up to 30 days prior.

Date of Loss (DOL) Message Descriptions

Message	Description
Match during DOL based on a Name and Address search.	A policy was found that was in effect on the Date of Loss and the subject was listed on the policy on the Date of Loss.
Subject not listed on a policy on the DOL.	A policy was found that was in effect on the Date of Loss and the subject was previously listed on the policy during that term. However, the Date of Loss occurred after the subject was no longer listed on the policy.
Possible match within 30 days of the policy expiration date or the cancellation date based on a Name and Address search.	A policy was found where the latest term ended or the policy cancelled no more than 30 days prior to the Date of Loss. The subject was listed on the policy when the latest term ended or the policy cancelled.
No policy found applicable to DOL based on a Name and Address search.	No policy term was found that was both in effect on the Date of Loss and also listed the subject during that policy term.
Match during DOL based on a VIN search.	A policy was found that was in effect on the Date of Loss and the VIN was listed on the policy on the Date of Loss.
Vehicle not listed on a policy on the DOL.	A policy was found that was in effect on the Date of Loss and the VIN was previously listed on the policy during that term. However, the Date of Loss occurred after the VIN was no longer listed on the policy.
Possible match within 30 days of the policy expiration date or the cancellation date based on a VIN search.	A policy was found where the latest term ended or the policy cancelled no more than 30 days prior to the Date of Loss. The VIN was listed on the policy when the latest term ended or the policy cancelled.
No policy found applicable to DOL based on a VIN search.	No policy term was found that was both in effect on the Date of Loss and also listed the VIN during that policy term.

Claims Datafill Subject Section

The Subject section of the report contains information related to the inquiry subject.

Claims Datafill Subject Section Column Descriptions

Column name	Description
Inquiry Data	This column displays data submitted on the inquiry, including: name, address, and phone number.
Developed Subject	This column displays data developed from various data sources. Two addresses are provided if both addresses have been seen in public records activity within the last two months. An attempt will be made to provide two phone numbers. However, the same phone number may exist in more than one data source.
Risk Indicator	This column may display advisory messages with respect to the address, SSN (Social Security number) and phone number.

Subject Field Descriptions

The following table lists all the fields that appear in the Subject section of a Claims Datafill report. It also provides a description of each field, as well as the information that can be returned.

Subject Field Descriptions

Field	Description
Name	Subject name
Address Type	Type of address provided in the inquiry It can display any of the following: Education Former Mailing Primary Property Residence Risk Work
Address1	Subject's address
Address2	Subject's second address Provided if seen in public records activity within the last two months
SSN	Subject's SSN
DOB	Subject's DOB (date of birth)
DLN Type	Type of driver license It can display one of the following: Commercial Personal
DLN State	Subject's DLN (driver license number) State
DLN	Subject's DLN
Phone	Subject's phone number

Claims Datafill Vehicle Section

The Vehicle section of the report contains information related to the inquiry vehicle.

Vehicle Field Descriptions

The following table lists all the fields that appear in the Vehicle section of a Claims Datafill report. It also provides a description of each field, as well as the information that can be returned.

Vehicle Field Descriptions

Field	Description
VIN	VIN for the vehicle associated with the claim
Year	Year the vehicle was manufactured
Make	Manufacturer of the vehicle
Model	Model of the vehicle
License State	Driver license-issuing state of the vehicle associated with the claim
License Plate	Driver license plate associated with the claim
Interested Party	Address of party who has a legal interest in the vehicle associated with the claim
Address
Address
Interested Party	It can display any of the following: Lease Holder Legal Owner Lessee Lien Holder

Policy Information on Developed Subject

The Policy Information on Developed Subject section contains policy information related to the developed subject.

This section will be present in the report under the following conditions:

A subject is developed and policy information is found for the developed subject that may provide coverage on the date the loss occurred.

Policy Information on Developed Vehicle

The Policy Information on Developed Vehicle section contains policy information related to the developed vehicle.

This section will be present in the report under the following conditions:

Vehicle information is present in the client inquiry.
A vehicle is developed and policy information is found for the developed vehicle that may provide coverage on the date the loss occurred.

Policy Information Field Descriptions

The following table lists all the fields that appear in the Policy Information sections of a Claims Datafill report. It also provides a description of each field, as well as the information that can be returned.

Policy Information Field Descriptions

Field	Description
AM Best No.	Issuer's AM Best number
Policy Type	Type of policy Possible values include: AU = Auto MO = Motorcycle
Policy Number	Carrier's policy number
Policy Address	Carrier's address
Carrier Name	Carrier that issued the policy
Inception Date	Policy inception date
Term Start	Date the vehicle was added to the policy term
Term End	Date the vehicle was canceled from the policy term
Policy Status	Status of the policy as of the date of the inquiry Possible values include: In-effect Expired Canceled Disputed
Cancellation Reason	Reason the policy was most recently canceled The following values can be displayed: COMP = Canceled by company CUST = Customer request LAPS = Lapse/expiration MISR = Material misrepresentation NONP = Non pay OTHER = Other RTCK = Return check SOLD = Sold TRAN = Transfer
First Name	Subject first name
Last Name	Subject last name
Description	Relationship of the individual to the primary policyholder Possible values include: Primary Policyholder Secondary Policyholder Excluded Driver Employee of Primary Policyholder Other Listed Driver
DLN State	State where Driver License Number was issued
DLN	Driver License Number
SSN	SSN of the vehicle operator or policyholder, depending on who was matched
Term From	Policy term start date
Term To	Policy term end date
DOB	DOB of the vehicle operator or policyholder, depending on who was matched
Year	Vehicle model year
Make	Vehicle make
Model	Vehicle model
VIN	Vehicle Identification Number associated with the claim
Leased	When available, indicates whether the vehicle is leased
Type	Vehicle type
Notification Date	Date the vehicle was first associated with the policy as supplied by the carrier or the date that LexisNexis received notification
Coverage Code and Description	Coverage code and descriptive text Possible values include: BI = Bodily injury CO = Collision CP = Comprehensive CS = Combined Single BI/PD ME = Medical Expense MP = Medical Payments NB = Uninsured Motorist/BI NP = Uninsured Motorist/PD PD = Property Damage PI = Personal Injury Protection RR = Rental Reimbursement TL = Towing & Labor UB = Underinsured Motorist/BI UM = Uninsured Motorist UN = Underinsured Motorist UP = Underinsured Motorist/PD Other

Conducting a search

Required on all orders:

One of the following four options is required:

Optional on all orders:

SSN (9 digits - no formatting characters)

Date of Birth (mm/dd/yyyy)

Drivers License Number

Drivers License State

Reading the report

General Information Section

General Information Field Descriptions

Messages

Order Validation Message Descriptions

Claims Datafill Product Messages

Order Validation Message Descriptions

Date of Loss (DOL) Message Descriptions

Claims Datafill Subject Section

Claims Datafill Subject Section Column Descriptions

Subject Field Descriptions

Subject Field Descriptions

Claims Datafill Vehicle Section

Vehicle Field Descriptions

Vehicle Field Descriptions

Policy Information on Developed Subject

Policy Information on Developed Vehicle

Policy Information Field Descriptions

Policy Information Field Descriptions